Last Updated: January 1, 2026
Valorem Systems ("Company," "we," "our," or "us") respects your privacy and is committed to protecting the information we collect through our website, services, forms, communications, advertising campaigns, software platforms, and related technologies.
This Privacy Policy explains how we collect, use, disclose, store, and protect information when you access our website, schedule appointments, submit forms, communicate with us, or use our services.
By accessing our website or using our services, you acknowledge that you have read and understood this Privacy Policy.
We may collect the following categories of information:
Personal Information
Business Information
Technical Information
Communications Information
Healthcare-Related Information
Users should avoid submitting sensitive medical information through general website contact forms unless specifically requested by a treatment provider.
Valorem Systems may process information relating to healthcare inquiries, treatment interests, insurance information, or related information solely on behalf of our clients and in accordance with applicable agreements.
We may collect information:
We may use collected information to:
As part of providing services, Valorem Systems may receive access to client-owned systems, including:
Such information is accessed and processed solely for the purpose of delivering contracted services.
Ownership of client data, including personally identifiable information submitted by prospective patients, customers, or users through campaigns, websites, forms, or other lead generation activities conducted on a client's behalf, remains with the applicable client.
Valorem Systems does not sell, rent, license, or disclose identifiable client lead information to competing treatment providers or other third parties for their independent marketing purposes without appropriate authorization or consent.
Valorem Systems may retain and use de-identified, aggregated, anonymized, or statistical information derived from client data for internal analytics, reporting, service improvement, product development, benchmarking, machine learning, business operations, security, compliance, and other lawful business purposes, provided such information cannot reasonably be used to identify any individual or client.
Valorem Systems may retain limited records, logs, backups, system configurations, communications, and implementation records for operational, security, compliance, dispute resolution, legal, and business continuity purposes.
Valorem Systems and its clients may utilize automated technologies, including:
By submitting your information, you acknowledge that communications may be delivered through automated technologies where permitted by law.
Valorem Systems does not sell, rent, share, transfer, or disclose customer opt-in information, mobile phone numbers, consent records, or SMS subscriber information to third parties for their own marketing or promotional purposes.
SMS consent data is maintained confidentially and used solely to provide requested communications and services.
By opting into SMS communications, you consent to receive messages relating to:
Message frequency may vary.
Message and data rates may apply.
Consent to receive SMS communications is not a condition of purchasing any goods or services.
Users may opt out at any time by replying STOP.
Users may request assistance by replying HELP or contacting us at info@valoremsystems.com.
Wireless carriers are not liable for delayed or undelivered messages.
Valorem Systems provides marketing, advertising, automation, technology, and consulting services.
Valorem Systems does not provide:
Clients remain solely responsible for compliance with applicable laws, regulations, licensing requirements, accreditation standards, privacy obligations, and industry requirements.
Where applicable, Valorem Systems may process information on behalf of clients pursuant to separate contractual agreements, including Business Associate Agreements.
Valorem Systems does not sell personal information.
We may disclose information to:
Service Providers
Legal Compliance
We may disclose information when required by:
Business Transactions
Information may be transferred in connection with:
Any successor entity will remain subject to obligations substantially similar to those described in this Privacy Policy.
Client Lead Information
When Valorem Systems processes information on behalf of a client, we act as a service provider or processor in accordance with applicable agreements and instructions.
We do not sell identifiable lead information collected on behalf of our clients or disclose such information to competing treatment providers for their independent marketing purposes.
We may share information with authorized service providers and technology partners solely as necessary to provide contracted services, maintain platform functionality, comply with legal obligations, protect our rights, or fulfill other purposes described in this Privacy Policy.
Any use of de-identified, aggregated, or anonymized information will be conducted in a manner designed to prevent the identification of any individual.
We may use:
These technologies help us:
Users may manage cookie preferences through browser settings or applicable opt-out tools.
We retain information only as long as reasonably necessary for legitimate business purposes, including:
Information may remain in backups, archives, logs, and security systems for a reasonable period after deletion requests.
SMS consent records, transaction records, and client account information may be retained as required by law or for compliance purposes.
Valorem Systems implements commercially reasonable safeguards designed to protect information.
Security measures may include:
No method of transmission, storage, or processing is completely secure, and we cannot guarantee absolute security.
Depending on applicable law, you may have the right to:
To exercise your rights, contact us using the information provided below.
We may verify your identity before processing requests.
Valorem Systems may collect and process publicly available business contact information for legitimate business development, networking, communication, and marketing purposes where permitted by applicable law.
Our website may contain links to third-party websites.
Valorem Systems is not responsible for the privacy practices, policies, content, or security of third-party websites.
Users should review third-party privacy policies before providing information.
Information may be stored, processed, and transferred in the United States and other jurisdictions where Valorem Systems, its contractors, service providers, or technology partners operate. By using our website or services, you consent to such transfers.
Our website and services are not directed toward individuals under eighteen (18) years of age.
We do not knowingly collect information from minors.
We may update this Privacy Policy at any time.
The most current version will always be posted on our website with the updated effective date.
Continued use of our website or services after changes are posted constitutes acceptance of the revised Privacy Policy.
By using our website, submitting forms, scheduling appointments, communicating with Valorem Systems, or using our services, you acknowledge that you have read and understood this Privacy Policy.